When you can’t physically meet your colleagues to discuss something, working efficiently can become a challenge. You might be used to brainstorming ideas, jotting down notes on a whiteboard, and enjoying the social aspect that comes from spending time with your team. Although working remotely has economic and environmental benefits, there is an absence of connection with peers. Fortunately, a virtual meeting room is a great solution to this. Read more about what is a virtual meeting room and how to choose the best virtual meeting room for you. They are easy to use, easy to set up, and have a wealth of benefits.
What is a virtual meeting room?
A virtual meeting room is a kind of video call that replicates a physical meeting room. Instead of being present in the same space, team members join the same virtual space via their mobile, laptop, or desktop, and connect with microphones and video cameras. Regardless of where someone is in the world, as long as they have a device with an internet connection, they can dial into a virtual meeting room and discuss ideas and agendas with others.
Why to use virtual meeting rooms?
Virtual meeting rooms immediately solve the problem of physical distance. During a pandemic, when it may be unsafe for people to meet up in the same room, a virtual meeting room allows members of a team to still gather and discuss things together. Many virtual meeting rooms include features like being able to raise your hand for questions and share screens, which help replicate the core features of a physical meeting room. Virtual meeting rooms also allow you to work more effectively with people who work remotely. Even if you are in the office you might have a team that lives in a different city or even a different country. By joining the same virtual space, you can see each other, talk to each other, and share ideas via an internet connection without having to spend time and money traveling to the same place. The advantage of a virtual meeting room over emails is that communication is instant. It replicates what it’s like to talk to people in person, allowing others to provide feedback on your ideas in real-time. It makes presentations and pitches easier and creates a more human connection. Above all, the best virtual meeting rooms allow businesses to function as normal even when offices are closed.
How to set up a virtual meeting room?
There are several ways to set up a virtual meeting room. Firstly, choose a video meeting platform of your choice, such as BlueJeans. Download the app to your desktop or laptop and follow the instructions to start a new meeting. Set the start time, end time, add a description with an agenda, and invite the participants via email. These participants will receive a notification to join the meeting at a specific time and can log in to the secure platform via the app or by the browser if they don’t have the app.
Check out our BlueJeans Meetings page or Try BlueJeans Meetings free.
About the Author
Priyanka is a customer centric and data driven Product Marketing Manager with a diverse experience. At BlueJeans, she is responsible for driving marketing strategy for the BlueJeans Meetings platform focused on go-to-market activities and product messaging. Prior to BlueJeans, Priyanka was responsible for driving strategy and direction for multiple product families at Fujitsu, intimately involved in creating optimal GTM strategy to achieve business goals. Priyanka has a B.S. in Electrical Engineering from Penn State University and an MBA in Marketing & Business Analytics from SMU in Dallas, Texas. Outside of work, Priyanka loves spending time with her family and traveling the world.
