When you can’t physically meet your colleagues to discuss something, working efficiently can become a challenge. You might be used to brainstorming ideas, jotting down notes on a whiteboard, and enjoying the social aspect that comes from spending time with your team. Although working remotely has economic and environmental benefits, there is an absence of connection with peers. Fortunately, a virtual meeting room is a great solution to this. They are easy to use, easy to set up, and have a wealth of benefits.
What is a virtual meeting room?
A virtual meeting room is a kind of video call that replicates a physical meeting room. Instead of being present in the same space, team members join the same virtual space via their mobile, laptop, or desktop, and connect with microphones and video cameras. Regardless of where someone is in the world, as long as they have a device with an internet connection, they can dial into a virtual meeting room and discuss ideas and agendas with others.
Why to use virtual meeting rooms?
Virtual meeting rooms immediately solve the problem of physical distance. During a pandemic, when it may be unsafe for people to meet up in the same room, a virtual meeting room allows members of a team to still gather and discuss things together. Many virtual meeting rooms include features like being able to raise your hand for questions and share screens, which help replicate the core features of a physical meeting room. Virtual meeting rooms also allow you to work more effectively with people who work remotely. Even if you are in the office you might have a team that lives in a different city or even a different country. By joining the same virtual space, you can see each other, talk to each other, and share ideas via an internet connection without having to spend time and money traveling to the same place. The advantage of a virtual meeting room over emails is that communication is instant. It replicates what it’s like to talk to people in person, allowing others to provide feedback on your ideas in real-time. It makes presentations and pitches easier and creates a more human connection. Above all, virtual meeting rooms allow businesses to function as normal even when offices are closed.
How to set up a virtual meeting room?
There are several ways to set up a virtual meeting room. Firstly, choose a video meeting platform of your choice, such as BlueJeans. Download the app to your desktop or laptop and follow the instructions to start a new meeting. Set the start time, end time, add a description with an agenda, and invite the participants via email. These participants will receive a notification to join the meeting at a specific time and can log in to the secure platform via the app or by the browser if they don’t have the app.