Web conferencing meetings are an effective way for companies to get in touch with all their employees, wherever they may be. While the concept is nothing new, platforms are beginning to offer more intuitive features that are enhancing the quality and productivity of these online interactions. But even with a host of easy-to-use features and high-quality camera streaming, there's still proper etiquette to follow to ensure your web conferencing meetings become interactive web conferencing meetings.
Tips for Interactive Web Conferencing Meetings
Keep Side-Conversations to a Minimum
In regular meetings, there is usually a topic of discussion on the table that everyone contributes to. In web conferencing meetings, the same applies. And as is often the case with in-person meetings, urges arise in web conferences to go off on a tangent about certain topics we're passionate and hold opinions on. Keeping the topic on point allows you to utilize your meeting time efficiently. Make sure that the point being discussed actually gets the most amount of airtime, while saving comments or questions for non-disruptive features.
Bring Value to the Discussion
The single most important way to make a meeting discussion interactive is to ensure that everyone knows the goals they are trying to achieve. Far too many meetings (both web conferencing and in-person) either lose sight or gloss over the meeting's high-level goals. Giving those who attend an idea of what they are aiming to achieve by setting an agenda helps to keep the discussion more focused and cohesive.
Be Mindful of Your Speaking Volume
Software for most sound cards come with an option to balance the input so that you don't go over a certain audio level. Learning your proper speaking and audio balance can help you to not come across as loud or disrespectful in web conferencing situations. Audio problems can be distracting at the least, and totally derail a meeting at their worst.
Leave Room for Questions
People are going to have questions in any meeting, or at least, they should. Inviting people to ask questions at a particular juncture can help you to figure out if you're getting through to the audience. Instruct participants to take notes on stuff they're curious about, ask questions via meeting chat or, if you're using Blue Jeans, practice the 'Touch-to-Talk' feature, which allows participants to hit the space bar to signify to the presenter that they'd like to chime in.
Take It Slow
Although having a meeting in real-time with someone is a remarkable way to utilize the Internet, you still have to slow things down to make sure all participants are on the same page. Though BlueJeans utilizes synchronous playback to make any content or video play at the same rate for all attendees regardless of the device they're using, it's still a good idea to slow things down and clearly explain them.
The Importance of Meetings
Meetings were designed to help you come to conclusions on decisions or brainstorm innovative solutions to challenging problems. Web conferencing meetings simply take the meeting experience one step further by allowing you to meet anywhere in the world.