BlueJeans Blog

Collaboration Software: How to Choose the Best One

 
Finding the right software to use when hunting for tools that provide you with secure channels for video conferencing is essential. Software options seem unlimited when you do a quick online search, but many of the platforms you find are overly expensive or they don't offer all of the features you're looking for. When choosing the best software for collaboration, here's what you need to know. 
 
What is collaboration software?
Collaboration is a partnership of two or more people that work together in order to produce something. This can include marketing content, reviewing job analytics to process and better understand business success, or any project that requires a necessary form of partnering. Collaboration software is digital software that enables parties to manage, share, and process files, documents, and various types of data between multiple users. 
 
This software often includes communicating through video conferencing or via a call to create interactive engagement between all parties. Collaboration software is frequently used to bring remote workers together in order to handle important tasks. The software can include web-based platforms or collaboration apps so that you can work together on the go. 
 
Why collaboration software is important
When working together on projects and tasks, having a fluid way of communication is imperative for success. Collaboration software allows parties to openly video conference, discuss details of the job at hand, and manage as well as monitor progress throughout the process. Many collaboration apps allow you to input notes as needed so that everyone is informed of any adjustments or changes made when working towards goals.
 
This can be great in increasing fluid workflow as well as encouraging communication across the board so that all essential parties feel included while providing need-to-know information at the tap of a button. Through virtual meetings, you can make informed decisions as a team as well as set expectations for future goals.
 
How to choose a software
Deciphering between the many benefits of different collaboration apps and web-based collaboration profiles can feel like a never-ending job. When choosing the right software, you have to keep your needs in mind rather than hunting solely for the latest technology. For example, review what type of video conferencing a platform has in order to figure out whether they have the capacity to handle multiple users. Can people download the meeting recording once it's over to keep up with notes and minimize losing information?
 
Check to see if the virtual meeting rooms are encrypted and password-protected to ensure only those needed in attendance have access to the room. Verify that key features are easy to use and accessible for everyone. After all, when hosting collaborative meetings you want to ensure that everyone has access to provide their input regarding tasks and projects. 
 
Once you've determined which software meets your primary needs for a project, check out the additional features the service offers. Key features like task and document management can act as additional perks and leave your team feeling successful. 
 
Check out BlueJeans
If you're looking for collaborative software that brings you security, high-quality audio, and interactive features you've come to the right place. At BlueJeans, we pride ourselves in having the most innovative, all-inclusive video conferencing software. Throughout calls, you can make annotations, share your screen, tag critical moments, and download meeting highlights to provide continued access to the meeting.
 
As the host or an attendee, you can join the meeting from any device so long you have an internet connection. Additionally, universal accessibility provides automatic real-time closed captioning to ensure full inclusivity for users with disabilities. Test the waters with a free video-conferencing trial today.