Meetings are a staple of modern work life. Whether it’s a group of executive board members discussing key decisions for an entire company, or a group of designers coming together to figure out the best way of creating something, businesses are run by people and fueled by collaboration and discussion. But in a time when physical meetings are becoming more and more difficult, how do people maintain that sense of teamwork? Remote meetings are a kind of virtual meeting that can be run entirely online through a laptop or even a mobile device, giving businesses a way for workers to communicate and share ideas even when they are in different spaces.
How to run effective remote meetings
Remote meeting technology is widespread. Certainly, in the last few months, we’ve seen a growth in that space and there are many different types of virtual meeting software available for people to use. But the other side of that is that people working remotely might find they are suddenly constantly in meetings. It’s so easy to jump into a remote meeting that diaries become packed with meetings about anything and everything. So how do you run an effective remote meeting?
Before each remote meeting, make sure the attendees are set on a specific amount of time the meeting will last, and make sure it does not overrun. Whether it’s just 15 minutes or a full hour, be strict with time.
The key to success within the meeting itself is a clear agenda. Send the agenda to the attendees before the meeting so everyone knows exactly which points will be covered and in which order. Then work methodically through those points, making sure everyone has their say and specific actions can be taken for each point.
By not straying from the duration of the meeting and the points to be covered, your remote meetings will be much more effective and you can focus on getting good work done during the rest of the day.
Remote meeting software
There are plenty of different types of remote meeting software available, and the one you choose will largely depend on the features available. While something like Skype might be useful for one-to-one calls, it is not suitable for hosting an event with a hundred people. This is when something like BlueJeans comes in useful, which is designed specifically with businesses in mind.
Tools for remote meetings
The kinds of tools you might want to consider for your remote meetings are tools which you would generally want to find in physical meetings. Being able to share your screen, raise your hand to ask a question, and integrate seamlessly with your calendar or other collaborative tools like Slack are all useful features that may affect which remote meeting software you choose (We recommend using BlueJeans).