Hosting meetings and events online is quickly becoming the norm. In 2020 alone, a survey showed that 80% of consumers join virtual events for educational purposes, and 86% of people interact more virtually than at in-person events. As easy as it is to hop on a call and connect with people all over the world, it's more than pushing a simple button when you're preparing to host an online event. Here's everything you need to know to set yourself up for success from the beginning.
What You Need
To host an online event, you'll need the very basics at a minimum. This will include things like:
- A strong network connection so that viewers from any location can join without worrying that your video will be buffering or having any glitches.
- High video quality so that viewers can see you as well as read any important material you're sharing
- Clear audio
- A virtual conference room for everyone to meet in
- A private connection with personal network security
- Easy to use software
Why Are These Things Important?
When you're hosting a virtual event, you want everyone to feel like they're getting the most out of tuning in. Having things like a private virtual room can ensure that only those invited to the event can attend while also offering the highest level of compatibility so that everyone feels that they're being included and heard. Additionally, virtual meeting rooms have become a hotspot for hackers worldwide, so having a private connection with your network security can prevent unwanted guests from accessing private and personal information.
How Do You Set up Your Online Event?
With your software and hardware needs met, marketing is another key in building your audience. Social media platforms work great for sharing your event’s date and time and can notify everyone when they can log online; then, when that time comes, all you have to do is 'go live.’ Setting up your event will likely include a mixture of marketing, preparing your topics, and testing your hardware.
As you prepare for the event, it can help to have a test run to check camera angles, audio, and lighting. Depending on the equipment you have ready for your broadcast, your setup may look slightly different from others. However, you can use hardware to make sure that you have the best high definition video quality and up to speed audio so that everyone feels like you're in the room with them.
Having the ability to connect and interact with your audience is great for businesses with various branches in numerous locations and can make essential meetings super easy. You can schedule a time for everyone to be included in a big announcement, group training, or any event you're planning to host without worrying that somebody may not be able to experience the entirety of the event.
Find Your Solutions
For all questions and concerns, you may have regarding how to best host an online event, contact us today. One of our experts will walk through your event plants with you and help you determine the best products to meet your event needs. Whether it's software, a smart room that allows guests to interact, or a secure connection, we've got you covered. Our innovative platform provides you with quick digital solutions to make the workplace run seamlessly. Your biggest concern will be picking out what to wear for your big event.
Learn more about how BlueJeans Events can help transform your online events, download your free trial today.
About the Author
Priyanka is a customer centric and data driven Product Marketing Manager with a diverse experience. At BlueJeans, she is responsible for driving marketing strategy for the BlueJeans Meetings platform focused on go-to-market activities and product messaging. Prior to BlueJeans, Priyanka was responsible for driving strategy and direction for multiple product families at Fujitsu, intimately involved in creating optimal GTM strategy to achieve business goals. Priyanka has a B.S. in Electrical Engineering from Penn State University and an MBA in Marketing & Business Analytics from SMU in Dallas, Texas. Outside of work, Priyanka loves spending time with her family and traveling the world.
