The nature of work and the workforce is changing, with today’s teams requiring digitally-enabled huddle spaces to collaborate. Increasingly, tech-savvy workers are demanding flexibility, meetings are becoming more frequent and less structured, and office floor plans are being designed as open spaces. But while the demand for huddle spaces worldwide is increasing (there are 32.4 million huddle spaces worldwide, according to Frost & Sullivan), the vast majority of them lack the technology needed for productive meetings.
To help organizations drive user adoption, engagement and productivity with their huddle room technology, analyst firm Frost & Sullivan has pulled together the following key steps to consider before implementing high-value huddle spaces:
Make Ease of Use Your Top Priority
Empower your users to simply invoke functionality from a single user interface (UI) for video, voice and data that also enables media switching and escalation (from chat to voice and video, from one-to-one, to multi-party).
IT and administrators must have intuitive, unified utilities to centrally deploy and manage room systems and an integrated suite of cloud-based collaboration apps.
Facilities teams must be involved in the creation of installation best practices that deliver consistent user experiences and IT support.
- Ensure Use Case Flexibility
When deployed in huddle spaces, today’s cloud-based conferencing solutions can replace any number of disparate, standalone tools.
High-value huddle room systems support diverse collaboration requirements across departments and industries, such as: employee training; legal depositions; distance learning; virtual medical visits; HR interviews; sales and marketing presentations; engineering reviews; and more.
- Design with Scale in Mind
Forward-looking choices power seamless scalability to support growing businesses, seasonal fluctuations and evolving use cases.
Users must have consistent access to collaboration capabilities regardless of location or endpoint device. Deploying at scale breaks communications silos across groups and sites that result from disparate deployments.
- Measure Success by Analyzing Business Outcomes
Many businesses are implementing video-enabled huddle and small meeting spaces as part of broader digitization initiatives aimed to improve operational efficiencies, agility, employee engagement, innovation and customer service.
Cloud-based analytics provide valuable insight into technology, meeting room systems and employee performance to identify problems and best practices.
Offering a pragmatic approach to huddle space solutions, BlueJeans and Dolby have partnered to create a high-quality converged meeting room solution that marries Dolby’s advanced video and audio technology seamlessly with BlueJeans’ market leading video conferencing software for room-based meeting environments—BlueJeans Rooms-as-a-Service featuring Dolby Voice Room.
With features such as intelligent scene framing, voice placement and dynamic leveling, BlueJeans Room featuring Dolby Voice Room instantly modernizes and elevates the meeting room experience. Offered as a service, featuring Dolby Voice Room is an all-inclusive subscription service that brings together a BlueJeans Rooms license with Dolby Voice Room hardware and premier maintenance and support for a predictable monthly price. The subscription provides an easy way to upgrade meeting rooms and huddle spaces with the BlueJeans Rooms and Dolby Voice Room solution while avoiding time consuming hardware purchase cycles. Furthermore, the BlueJeans Command Center provides comprehensive management, monitoring, analytics and reporting for the entire room environment.
While many conferencing service providers make high-level claims, BlueJeans Rooms with Dolby Voice Room stands out above the crowd by providing real-world functionality and customer references—with 97% of customers surveyed in TechValidate saying they’re satisfied with their BlueJeans Rooms with Dolby hardware.
To read Frost & Sullivan’s full huddle room report, see “4 Keys to Implementing High-Value Huddle Spaces.”
About Frost & Sullivan: Frost & Sullivan, the Growth Partnership Company, works in collaboration with clients to leverage visionary innovation that addresses the global challenges and related growth opportunities that will make or break today’s market participants. For more than 50 years, they have been developing growth strategies for the Global 1000, emerging businesses, the public sector and the investment community.