Video Conferencing Tips

Learn video conferencing tips and tricks that will help you look and sound your best for any small or large group meeting.

Host and Join Tips for Video Conferencing

Ensuring end-user familiarity and satisfaction with new technology is paramount to business productivity. In this section, you’ll learn how to get every meeting started on the right foot to optimize the user experience. Although we’re constantly exposed to video thanks to modernized consumer technology, some participants are not accustomed to appearing on camera. These tips will steer you in the right direction when joining virtual meetings with internal or external audiences. Get more advice by reading our video conferencing tips and tricks blog posts.

How to Participate in a Video Conference 

For those new to video meetings it can take some getting used to at first. Even though we watch endless media streams in our personal lives, not everyone is totally comfortable on camera. Here’s the good news — you get used to it very quickly. All the same basic in-person rules apply to the video conference: sit up straight, speak confidently, give people eye contact when they’re talking.  
 
The benefit of video meetings as opposed to audio-only meetings, is that nothing gets lost in translation. People can clearly see and hear each other in real time with zero audio or video latency. That means pay attention! Your colleagues can tell when your focus drifts elsewhere so treat video conferences like you’re meeting face to face.
     

Utilize Natural Light 

While in some scenarios artificial light may be necessary, always try and frame your camera with natural sunlight on your face. This is a balancing act, however — too much natural light can make your face appear overly bright. The best option for video conferencing in a home office or a public space is to position yourself with equal amounts of sun coming through the windows. On especially bright days, adjust the blinds until you’ve found the right lighting. Lastly, avoid natural light as a backdrop. This will make your video appear like there’s a large shadow over your face.      
 

Ensure the Best Audio Clarity 

The number one productivity killer in a video conference is poor audio quality. Not surprisingly, if your colleagues can’t properly hear each other chances are much won’t get accomplished in the meeting. For the best audio conferencing experience, use a video conferencing solution with integrated high-quality sound. Specifically, spatial audio and built-in noise reduction create the most professional setting. If joining a conference in a noisy area, use a headset to eliminate distractions and guarantee that you’ll be heard clearly.   
 

Stay Muted When You’re Not Talking 

Unless you’re breathing silently without any sensible noise coming from your audio endpoint, a good bet is to stay muted when you’re not talking. In smaller, more intimate settings like a 1:1 this is a different story. There are inevitable interruptions that happen in a conversation so keeping your audio source open the whole time is OK. However, in larger group video conferences you want to minimize unnecessary noise unless you’re speaking. Some video conferencing providers even offer keyboard shortcuts that allow you to mute with the “M” key.  
 

Keep it Conversational and…FUN 

There are certainly occasions where a no-nonsense meeting is appropriate. For example, forecast calls, training sessions, and deadline-heavy project scrums. That said, the majority of your video conferences happen with your team, or your favorite customers, or your counterpart in another department. Treat these meetups like you’re chatting in person. Be fun, be conversational, tell a good story — whatever is suited for the moment. While it’s true that productivity is mission critical for the meeting, don’t be afraid to enjoy the simplicity of joining a video conference as easily as a hallway conversation.