As organizations migrate to Microsoft Teams as their primary communication hub, it is critical they deliver a frictionless video conferencing experience to ensure Microsoft Teams adoption. This article will identify the different ways that organizations can deploy Microsoft Teams video conferencing in their environment and why having Teams video conferencing deployed in meeting rooms is so essential for a successful Teams rollout.
What is Microsoft Teams?
Microsoft Teams is the hub for team collaboration in Office 365 that integrates people, content, and tools for productive teams. Microsoft Teams' robust collaboration features, such as chat, calling, and file transfer make it a powerful unified solution for an organization’s modern workplace needs.
Stages of a Microsoft Teams Deployment
To help customers pinpoint their support requirements, Microsoft segments different stages of a Teams deployment into several different phases. It is critical for an organization undergoing a Teams migration to understand the different phases so that they are able to invest appropriately, resource it accordingly, and reduce complexity for their end users. As Microsoft Teams involves a significant lift in terms of organizational change management, organizations find it helpful to implement Teams in phases to decrease resistance and empower users to be successful at their own pace.
| PHASE 1 | PHASE 2 | PHASE 3 |
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Microsoft Teams Video Conferencing
After rolling out Phase 1, organizations are well placed to introduce Microsoft Teams Video Conferencing, which includes audio conferencing, video conferencing, and screen sharing. In this era of remote work, Microsoft encourages IT leaders to adopt video and have it turned on in all meetings on Teams.
There are some prerequisites that have to be completed before this phase. For example, you must have Exchange Online and SharePoint Online deployed, and also have a verified domain for O365 for your organization. Please refer to Microsoft’s deployment instructions for more information.
Microsoft Teams Video Conferencing Features
Microsoft Teams offers an intuitive video conferencing experience. Some of the most important features in Teams Video Conferencing are:
- Scheduling a Teams Meeting: There are multiple ways to schedule a Teams Meeting. In a Teams chat, users can select “Schedule a meeting”. Users can also select New Meeting in Calendar. After saving the meeting, the invite will go out to the participants with all the required joining details.
- Meeting Controls: On the Teams interface, there are icons that will allow users to mute and unmute video and microphones, share content, and record the meeting. Users also have the option to blur their backgrounds.
- Digital Whiteboard: In the Teams desktop client, participants have the option to sketch and collaborate together with the digital whiteboard.
- Recording a Meeting: Users can record a meeting by the participants during the meeting. Everyone is notified, and a message is also sent to the chat history. The recording captures audio, video, and screen activity, and is stored in Microsoft Stream.
For a quick run-down of the most important features, watch this tutorial from Microsoft.
Joining Teams Video Conferencing: From the Desktop or From Room Systems
Microsoft Teams Room Systems
Cloud Video Interop for Microsoft Teams
A great alternative for organizations interested in accelerating Teams video conferencing is to use their existing SIP and H.323 room systems. Microsoft has partnered with technology providers like BlueJeans to provide Cloud Video Interop (CVI) — a service that enables organizations to connect room systems to Microsoft Teams video conferencing. This Microsoft Certified solution is recommended as a part of the migration path for a total Teams deployment. CVI provides interoperability for organizations who want to extend the life of their existing conference room hardware systems. To learn about how to select the Cloud Video Interop solution that is right for you, read the ebook "5 Questions to Ask Yourself When Choosing a Cloud Video Interop Solution for Teams".
