Planning and preparing for a large event can be exhausting, especially when there's so much to get done. From keeping the guest list organized to staying connected with potential event attendees, event management is often tedious if you don't have the right tools to streamline the process. Luckily, there are various tools available to help you navigate the many steps of event planning.
What Is Online Event Management?
Online event management allows you to manage your event using technology solutions. Online event management software helps enhance event-goers’ experience, but it also makes the event planner's life easier by making the event planning process more seamless.
Below are some features many online event management systems offer:
- Content management: With content management, you can update all your information from one place.
- Promotions: Make your events visible to potential attendees and boost SEO.
- Mass messaging: Online event management allows you to stay connected with potential attendees through announcements, event news, and alerts. You'll also be able to schedule automated reminders across multiple online channels.
- Registration and check-ins: This feature notifies you when visitors register and check into the event, helping you keep track of attendance.
How to Choose an Online Event Management System
1. Prioritize Your Needs
Choosing the right online event management system involves figuring out your needs and prioritizing them. The right tool will help you solve your most pressing problem with event planning. For example, maybe it's taking you too much time to complete tedious event management tasks such as creating and updating conference schedules. Or perhaps you would like to increase attendee participation. You might also want to save money with a more improved event registration and ticketing system. To help figure out your needs, make a list of everything you'd want in an online event management system.
Whatever your priorities are, be sure to choose the event planning software that best meets your needs. This will ensure you get the most out of your experience.
2. Read Reviews
Reviews are very helpful when it comes to choosing a software solution, including event planning. Look at what other people are saying about the software on app stores and user communities. Chances are, others are looking for the same solutions you are. If a large number of reviews are negative regarding a particular feature you need, then it's likely that the event management system isn't the best for you.
3. Check If There's a Live Demo
Trying out software can help you determine what will work for you and what won't. Before deciding on event planning software, you might consider checking if it offers a demo or allows you to test it out in advance. The last thing you want to do is invest money into a solution that doesn't have what you're looking for.
4. Compare Your Options
After looking at several options, note the different strengths and weaknesses of each event planning solution. Can one software cover all your needs? Is one missing a feature you can't do without? For example, if one event management system isn't mobile-friendly and you need this functionality, consider eliminating it as an option. By comparing and contrasting your options, you'll be able to rule out the least favorable ones. As a result, you'll come one step closer to your decision.
Now that you've completed this guide on choosing the right online event management system, you can now confidently make a wise decision about what works best for your event.