For those that work in finance and accounting, the day-to-day contains lots of spreadsheets, numbers, and presentations. Fundamentally, it is critical to be in frequent communication with other team members as circumstances can change quickly. Finance teams are typically in charge of creating models and presentations that will be presented to the Executive Team or Board of Directors, so it’s important to get the numbers right. Here at BlueJeans, we accomplish this by using video conferencing multiple times each day—both to discuss what will be presented and to triple check the numbers.
Connecting Around the World
Video conferencing makes it so easy to collaborate with your team, whether they are in the same room or halfway around the world. Using video meetings with screen sharing, finance teams can jump into a conference room and with the push of a button, collaborate on a joint project. Our finance/accounting team is split between California and India so the time difference alone is challenging.
Without video conferencing, we simply would not be able to work together. When you must meet very early in the morning or very late at night to accommodate all parties, virtual interaction from wherever is a complete game changer. This can be useful even when a local employee is just working from home or somewhere outside the office.
Collaborating Across Teams
Another important aspect of working in finance is collaborating with cross-functional business partners regularly. Often, partners in marketing, sales, or other departments are not located in the same building, or even in the same city. Video conferencing enables us to still make that face-to-face connection with fellow employees, which results in a more personal relationship—one that wouldn’t be possible with simply phone and email. In addition to internal partners, video meetings are also useful in working with third parties, such as vendors or consultants. No matter where the external team is located, video conferencing enables everyone to work together to streamline the project, ensuring that it gets completed correctly and on-time.
Finance teams are known for scrutinizing every purchase, oftentimes even requiring employees to showcase the business need before a large purchase. When this is the case, it can be hard to justify the need for a video conferencing platform. However, from personal experience, I can attest that the power of video is real! From an economic standpoint, it is easy to see the amount of money saved from meeting virtually—flights and hotel rooms for in-person meetings add up quickly. With the benefit of that in-person feeling for every meeting, it’s hard to go wrong with video conferencing.