Have you ever left a meeting feeling energized and ready to take action, only to find that the enthusiasm has quickly faded and nothing has changed? If this sounds familiar, it’s likely because you’ve failed to turn the discussion of action items into real action. To ensure that your meetings are productive, it’s essential to follow up after each one and put plans into motion.
How To Do This Effectively?
- Review What Was Discussed
An essential first step is to review what was discussed in the meeting and take note of all the key points. This will provide clarity on what needs to be done next and will also help you identify topics where you can take action steps. Once you have identified these topics, it’s time to move on to the next step.
- Set a Timeline
Once you have identified the topics where action steps need to be taken, it’s important to set a timeline for completing them and everyone being responsible for sticking with it. It can be helpful here to break down tasks into manageable chunks so that they don’t seem too daunting or overwhelming - don't try to do everything at once! Also, make sure that everyone who needs to be involved in taking the next steps knows their role and understands what is expected of them so that progress can be made efficiently.
- Establish a System for Tracking Progress
Establishing a system for tracking progress on tasks is an integral part of team collaboration in any business. Using collaboration boards or creating a shared document or spreadsheet to list tasks, deadlines, responsible parties, and progress updates can help ensure that everyone involved knows what needs to be done and when. BlueJeans Meeting tools boost collaboration within the organization while keeping everyone informed of the overall progress being made toward completing tasks.
Conclusion
Making action items from the meeting minutes tangible in a practical and accessible way requires effort and commitment, but the payoff is worth it when those action items move existing business objectives closer to fruition. It can be done by taking an honest review of what was discussed in the meeting and deciding on actionable timelines. Breaking down complex tasks, and establishing systems for tracking project deadlines will also ensure meetings remain productive and achieve set objectives.
Boost your team's performance with BlueJeans Meetings — a powerful tool that can help ensure everyone is on the same page. Learn more and start optimizing today!
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