BlueJeans Quick Tips: The Keys to Hosting Virtual Events
- Marketing Webinars: 30 minutes devoted to content, 30 minutes reserved for audience Q&A
- Department All-Hands: 60 minutes for content and discussion
- Company Town Hall: Depending upon your company size and breadth of updates from each department, these commonly go over one hour. For example, BlueJeans typically hosts quarterly town halls that last 2–2.5 hours
- Trade Shows and Large Conferences: There are two approaches to this type of live stream. If one stage will be used for back-to-back keynote presentations, a single join link for the live stream can be used. However, keep in mind that promotion of each individual keynote may be easier if all speakers have their own individual event link with time slot. Given the assortment of subject matter and multitude of product demonstrations, trade shows and industry summits often last several hours and days.
Deliver Content Variety
Slide share alone doesn’t cut it anymore. Your audience has the expectation for live video, presentation content, media playback, and multiple presenters. Regardless of event type, capturing and retaining attendee attention takes a concerted effort. If event organizers and moderators stagger slideshows with pre-uploaded video and commentary from different speakers, they’re more likely to make a lasting connection with the audience.
Keep it Engaging
Much like the above section, attendees need the ability to ask presenters and moderators questions to stay engaged. By including interactivity options for the speakers and audience, two-way communication creates a highly dynamic atmosphere for any streaming event. The following tools are built into BlueJeans Events to improve focus and engagement.
- Group Chat: Presenters, moderators, and attendees can quickly share thoughts and ideas on a public message board.
- Private Moderator Chat: All moderators can communicate privately via chat. Attendees and moderators can participate in private chat.
- Polling: Moderators can create polls within scheduling or create while an event is taking place. Polls are pushed live upon command with audience results displayed in real time as answers are submitted. Moderators can end polls at any time.
- Q&A: Participants can send questions to moderators and presenters via dialogue box. Questions are auto approved by default, but manual approval option can be selected during event scheduling. If approved, all participants can see the question and answer. Once answered, other participants can “like” the post for additional engagement. Attendees can also submit anonymous questions if this prompt is selected in scheduling. Moderators can facilitate the Q&A by disabling auto-approval. Within moderator view, user has option to display all questions, only answered questions, or only unanswered questions. Questions can also be sorted according to most recent or by number of likes.
- Raise Hand: This feature allows audience members to raise hand and be promoted from Attendee to Presenter role.
Leverage Different Participant Roles
Enterprise-grade streaming solutions like BlueJeans Events divide event invitations into three groups: Attendees, Presenters, and Moderators. Each have their own unique join link and set of features specific to the needs and experience of individual roles.
For example, event Moderators need complete visibility and management of all presenters and audience members. They have the ability to control the full control over the event flow, including: Start and pause the broadcast, mute/un-mute presenters, push polls live, answer Q&A, chat, promote or demote attendees to presenters, and remove individual presenters or attendees from the event. Moderators can also provide audio and video for the event.
Presenters have the ability to provide audio and video into the event. They can also share video or their entire screen to walk through slide presentations or other documents. Attendees watch and listen. They cannot be seen or heard unless they “raise their hand” and are accepted by the moderator to join as presenters.
Have an important virtual event coming up? Try BlueJeans Events and stream it live for any audience in the world!